aXs Info and
LightSpeedECM provide a
full featured user interface for the capture of paper documents
via virtually any desktop or production scanner or multifunction
device. The user interface includes batch or document scanning
with built-in image clean-up or can be used with software often
bundled with scanners including Perfect Page from Kodak or
Virtual Re-Scan from Kofax. The net result is
sharp image quality and small file sizes.
Document Imaging also allows you to
sweep images into scan queues from other capture products or image
sources to simplify the task of getting images and information into
Once you have the images you are
ready to index, apply document templates and index vales to the
scanned documents for fast and easy retrieval. This is where
aXs Info and
LightSpeedECM really blows the doors off of any competition....
you can manually enter index data, use a lookup file for automatic
indexing, use zonal OCR (optical character recognition), full text
OCR, or Bar Codes! You can even use a combination of several input options to
improve accuracy and speed.
Its hard to understand without
actually having a word picture; so imagine you have boxes and boxes
of student, patient, accounting, or any type of records to scan and
index. The first thing that we would do is look for any information
that has already been captured to help simplify the indexing process
and ensure both consistency and accuracy.
Lets take student records as an
example, when a student registers at an institution he or she is
assigned a student ID# which is associated with their first and last
name and perhaps a date of birth. This information resides in a
database which can easily be queried and a lookup file generated. In
the aXs Info and
LightSpeedECM configuration under the document temple,
student records, we point to that lookup file and match or map your
indexes to the data fields in the file. So now we are ready to
Open the scan queue, select a batch
and the first page of a student's record pops up on your screen.
Select the document template, "student record" and the index fields
pop up on the right. Now enter the student ID# and touch F5 and the
system automatically looks to the lookup file and fills in the
student's first and last name and their date of birth.
Add zonal OCR to the mix and you
simplify the process even more. The way it works is, using your
mouse, you rubber band a frame around the student ID#, point at the
student ID# index field and touch enter. The OCR software converts
the image of the number into text of the number and enters it into
the space. Touch F5 and the rest of indexes are filled in. The
student record has been indexed and stored with a click of your
mouse and two key strokes.
For more information about this or
any feature of the
aXs Info and
LightSpeedECM solution give us a call.
Always on and always available.